Privacy Notice
Introduction
This
privacy notice describes how the 1990 Petanque League processes personal information
(“the data”) it holds about you, or that you are about to share with it. The League
will endeavour to meet its obligations under the General Data Protection Regulation
(“GDPR”) to process your information fairly, but this notice outlines your rights
if you object to how it treats your information.
Identity and Contact Details
The
controller of the data is the 1990 Petanque League (“the League”), which is an unincorporated
association of its members. It can be contacted through its Secretary. The League has not appointed a Data
Protection Officer under GDPR: its committee is collectively responsible for
its obligations. The
data is processed by Committee, League and individual Club members acting in a
voluntary capacity on its or their own behalf and by internet service providers
hosting its website and e-mail services.
Purpose and Lawful Basis for Processing
The
League processes (or will process) information about you in order to administer your
membership and/or support its activities, for example the tournaments it runs. The
lawful basis for holding membership records is to fulfil the contract with you
as a member
(or potential member) of the League. More
generally, the basis for the processing described above is that it is in the
legitimate interests of the League in pursuit of the aims stated in its rules,
yourself and/or the sport more widely. The
League may also process personal data relating to current or potential
landlords, suppliers or service providers, under the lawful basis of fulfilling
or the League’s business.
Categories of Personal Data
The
League may hold and process the following categories of personal data about its current
or potential members, players and guests:
•
Name
•
Contact Details (e.g. postal, e-mail and social media addresses and telephone numbers)
•
Financial information relating to subscriptions and other transactions
• Ranking,
qualifications, League, cup and competition results
•
Information relating to committee membership or other service to the League
•
Competition and tournament entries, management and results, including selection
for and participation in League teams
•
Disabilities
In
addition, it may hold data relating to contracts with third parties, as noted
above.
Information Sharing
The
League may share your data with other individuals, Leagues and federations
connected with the sport, in connection with your participation in it. It
may publish your name, contact details, membership in lists made available on
the League Website and to fellow members, to facilitate contact between members
and to help them arrange games.
It
will not pass your data to other organisations without your consent, or as
decided by a democratically formed general meeting unless it is under a legal
obligation to do so.
International Transfers
Data
processed by the League will normally endeavoured be held on servers held in
the UK, European Union or countries which have equivalent data protection
safeguards.
Retention Periods
Except
where required for archiving purposes (e.g. results of tournaments and League competitions
and records of League activity, such as minute books and membership lists), data
about you will be deleted six years after you last had financial dealings with the
League.
Your Rights
You
have the right to object to how the League processes your personal information.
In particular,
you can request that your contact details are not shown in published membership
lists. You also have the right to access, correct, and, in some cases, delete
and restrict the use to which your information is put. In addition, you have
the right
to complain to the League (see the first section for contact details) and to
the Information
Commissioner at http://ico.org.uk/global/contact-us.
Please contact the League secretary in the first instance if you have any queries or concerns.
Data Sources
The
primary source for information about the League's members is the members
themselves.
Consequences of Failing to Provide Data
If
you do not provide the information required by the League to become a member,
enter a
tournament or visit the League then you will be unable to do so.
Automated Decision Making
Software
may be used to produce draws and tournaments, but otherwise no automated decision-making software is used by the League.