The
Minutes of the Annual General Meeting
of
the 1990 Pétanque League
Held
at the Queen Victoria, Syston
On
Wednesday 8th November 2023 at 8pm
47 members were present representing 16 teams.
Apologies.
Apologies were received from Iain Coates,
Keith Illsley, Neil Cartwright, John Kirton, Andy Moulds, Carl Harrison, John
Wheeler, David Insley and Ben Stevens.
The minutes of the 2022 Annual General Meeting
were unanimously approved.
There were no matters arising from the
minutes.
Presentation of Accounts for the season.
Brian Macdonald gave a brief report on behalf
of the Treasurer.
The accounts were unanimously accepted and
agreed by the meeting.
Registration Fees for 2024 will remain the
same at £42.00 per team.
Officers Reports.
The Chairman said that this was the first year
of the Ladies Pairs Competition and hoped that next year we will have a few
more entries emphasising that pairs do not need to play for the same team.
This year the Monday Night Pairs League held a
separate Annual General Meeting which was well supported. Next season it is
hoped to have two leagues together with a Cup and Plate competition throughout
the season. If any more pairs wished to join please inform the League
Secretary.
The Competition Secretary reported that
numbers for the Competitions was well up on the previous season and ran very
smoothly. Attendance for the Memorial Trophy competition was very low in
numbers and he asked members to advertise this event to all next season.
The Fixtures Secretary said the season ran
reasonably but the matter of four teams from one pub in the same division had
caused problems, but hopefully this occurrence will not happen for the next few
seasons. He reported that some results entered on the website still have all
team’s players names entered as NO PLAYER. If no players take part in the game
how can there be a result? The home
captains are responsible for making sure that all information submitted is
correct. Hopefully, if all teams sign for the 2024 season, we have at the
moment four teams wishing to join us, which we will require one more team to
enable us to form an additional division. Please let the secretary or myself
know if any teams wish to join us as soon as possible.
Motions and Propositions.
The amendment to rule 2.7 to read:
2.7 A quorum of the elected committee shall
consist of five Executive Officers. The chair of the meeting to have a casting
vote. Dates and times of committee meetings shall be published on the website. Members
of teams registered to the League are welcome to attend and speak at committee
meetings in a non-voting capacity. Please let the committee know if you intend
to attend so we can let you know of any changes and also ensure that we have
enough room.
After a brief discussion this amendment was
unanimously approved.
New Rule 2.9:
2.9 No more than two elected members of the committee
of the 1990 League shall be members, past or present, of any other committee
associated with any other league or region.
After consideration by the meeting it was
agreed that this rule to be referred back to the committee consider the wording
used (past or present) and as to whether a time constraint should be included.
New Rule 2.10:
2.10 Elected members of the committee to serve
a three year term, with two offices coming up for election each year, commencing
in 2024. Nominations of candidates for available offices to be received by the
Secretary at least 14 days prior to the AGM. If no nominations are received then
the existing officers would be considered to have been re-elected automatically.
This new rule was unanimously agreed.
Amendment to Rule 5.2 to read:
When a team only has five players the two
playing as a pair shall use five boules. No player shall play three consecutive
boules. A team shall be allowed to substitute up to two players during a league,
cup or plate match under one of the following circumstances:
1. If the team captain has advised his
opposite number before the match begins exactly which players are to be changed
after the first game.
2. Due to sudden illness or other unforeseen circumstances.
Should a player be unable to continue a match at any time, and no substitute players
are available the remaining two players in the triple affected shall play with
five boules. The names of players including substitutes must be recorded when entering
results.
After some discussion this amendment was again
unanimously approved.
Discussion on divisional structures for 2024.
The Fixtures Secretary explained the different
structures which could be made. If we get 45 teams registering for the 2024
season we will need to introduce a further division, each team playing 16 games
with 2 byes (5 divisions of 9 teams).
Travelling distances were questioned and
possibilities could include Divisions C & D being regionalised.
It was agreed that the committee to decide the
best way forward and inform teams before the beginning of the season the recommendations
made.
Trophies were
presented to all winners present.
Election of Executive Officers.
There being no nominations received for any
posts, the existing Executive Officers were unanimously re-elected.
Any other business.
There being no further business the meeting
closed at 21.25